Sponsorship Opportunities

Fragapalooza is Canada's Premiere Video Gaming Event held primarily in the Edmonton Proper area for many years, spanning 24 hours by 4 days’ worth of Non-Stop Gaming, and it is completely run not-for-profit.  That is all the organization and staffing is completely Volunteer run, and all proceeds are rolled into each event's costs.  As such without Sponsorship each and every year Fragapalooza is not possible.

What sponsorship opportunities do I have?

As Fragapalooza's events are different every year we like to customize our relationship with our Sponsors directly based on your desires and our needs.  While traditional sponsorship usually suggests some form of monetary value for ROI; we at Fragapalooza believe that sponsorship can come in many forms and variations.  Whether this is in the form of Equipment to run the event, “Swag” to give away or Contests to run, anything that can strengthen our Sponsor’s exposure, awareness and ROI, while at the same time adding to the Fragapalooza Participant experience can only make this opportunity a beneficial relationship for us all.  Just contact us today to find out how: Sponsorship Form

How can I sponsor?

Every year Fragapalooza explores new ways to work with returning and new potential sponsors directly to better understand your needs as well as our ever evolving event.  We find the one-on-one approach to be both beneficial and informative for both parties.  Feel free to complete our Sponsorship Form as best you can and one of our volunteer staff will contact you once we receive your interest.  Some more common things Fragapalooza can offer, but not limited to, are:

• Branding (T-Shirts, Posters)
• Booth Space
• Website Presence
• Social Media Presence
• Digital Signage
• Opening/Closing Ceremonies Promotions
• Stage Time Presence
• Polling of Participants/Market Research

What is Fragapalooza?

Fragapalooza is an annual video game festival/LAN party that takes place in or near Edmonton, Alberta, Canada. It is a four day summer event starting on a Thursday morning and ending Sunday afternoon. Fragapalooza is primarily a BYOC event where attendees bring their own computer and play PC or console games on our high speed Local Area Network. Fragapalooza also includes official staff run tournaments, and un-official participant run tournaments.

History

Fragapalooza started in Edmonton, Alberta in 1997 by a group of gaming enthusiasts. The first event consisted primarily of QuakeWorld and was held in an airplane hangar at the Edmonton Municipal Airport. It has since evolved into a much larger annual gathering, drawing attendees from across Canada and the United States. In November 2002, worked with Intel and Bell Canada and held an event dubbed 'Fragapalooza East'. It was held in Mississauga, Ontario which was a great experience and helped us learn a lot. In February 2009, Fragapalooza held its first winter event in Grand Prairie, Alberta and helped solidify our abilities to hold events in different cities.

Location

Venue

Fragapalooza will be held in Leduc, AB: Leduc Recreation Center, 4330 Black Gold Drive

Accommodation

Camping and RV Area Available at Leduc Recreation Center.  Hotels in Leduc are all 5 minute drive from the venue.

Restaurants

Leduc has many local restaurants, food chains and grocery stores. The Rec Center also has a restaurant and Dairy Queen/ Orange Julius located inside. Delivery food purchases, such as pizza are possible to the Leduc Recreation Center as well.

Parking

The Leduc Recreation Center provides free parking

Event

Date/Duration

Fragapalooza is going to be held over 4 Days of Non-Stop Gaming during the posted dates on the Home page. From the opening of registration at 9:00am on Thursday, the event will run non-stop until Sunday 4:00pm. This means that as a participant you can enter into the festivities at any time and participate for as long as you wish between these two times. Opening and Closing times are subject to change.

Registration/Cost/Payment Methods

Early registration for the event will be available online at www.fragapalooza.com (this website) until a posted date (may vary year by year for each event, check the current event news for the exact date). Early registration will have an Early Bird cost for the 4 day event, and come with benefits besides a reduced price, such as early bird seat reservation. However, after the mentioned deadline, the registration fee will increase. Although online registration is not required, as you can also pay at the door, it is highly recommended as space is limited and only PAID participants will be guaranteed a seat.  Paid participants will also be able to reserve a seat in our venue ahead of time.

Payment at the Registration Check-In on Thursday morning is CASH ONLY as we will not have access to debit or credit card systems. For those of you who wish to confirm your registration online, in order to reserve a seat, we have a variety of payment options available which include:

• Electronic Fund Transfer
• Drop Off Locations
• PayPal

Once we have received and processed your payment for the event, your registration will be complete and you will be able to select and reserve your seat based upon a top down view of our event layout.

Spectators

Fragapalooza events draw many curious onlookers. There is no cost associated with spectator admission into the venue. Every year we have a multitude of spectators who come to our events to witness a unique event or to cheer on their favorites in our official tournaments. As such, anyone and everyone are welcome to come and experience our event.

Security

Fragapalooza has had an excellent track record regarding issues of missing hardware. We fully intend to continue our efforts in striving to maintain an environment which is both enjoyable and secure. However, the most effective security system in the past has proven to be that which is carried out by each individual participant. By keeping an eye on both your hardware and that of your friends around you, you are contributing to an environment whereby the sheer number of people occupying the venue at any given time acts to dissuade individuals from theft. Furthermore, the entrances to the event’s venue will be controlled 24 hours/day by Fragapalooza volunteers. This will ensure that during certain periods of the weekend (10:00pm to 9:00am) there will be no equipment (monitors, cases, chairs) allowed to pass outside of the venue. The movement of hardware will also be controlled by an identification system linking your registration with only your monitor and system case that you bring to the event. Other security measures are currently under discussion and, in order to maintain their effectiveness, the information surrounding them will likely not be released until the event begins.

In a situation where you expect that your equipment might be mistaken for someone else’s, we recommend that you label any such items (eg. Chairs, keyboards,etc.) with your name and contact information. Also, it is generally an ideal practice to take lose equipment (Mice, Headphones, CD Cases) along with you in a backpack when leaving the venue for an extended period of time.

Volunteers

We are actively looking for enthusiastic and responsible volunteers for assistance in the administration of registration, tournaments, and general support. The perks of being a volunteer include early entry for setup, an official volunteer labeled event T-Shirt, and we will also be providing prizes for those who demonstrate exceptional dedication.

The requirements for becoming a volunteer include a willingness to work a minimum of 6 hours during the event, and that you must be 18 years of age or older. For further information, you can email Michael Hollands regarding the details of volunteering at our event. Their emails can be found on the contacts page.

Network/Power

The gigabit network at the event will be live from the moment the first participant steps through the door, and will be using a local DHCP Server to automatically distribute IP addresses to each of the systems on the network. The fully switched network will be designed to maximize bandwidth and minimize (or virtually eliminate) ping times.

Along with the live network, access points for power will be distributed before the first participant enters registration and will be awaiting your arrival. However, we do recommend that you bring your own powerbar, and a labeled extension cord in the case that a need for one should arise.

We do request that you attempt to limit the amount that you actively daisy-chain power off of neighbors. As although we are sure that we will have enough power to run our maximum capacity of computers, we would like to limit situations where participants may overload an individual circuit and cause a brief delay in the available gaming time for their section.

With that in mind, it is possible that a power issue may arise at some point in your section, so we recommend that in this situation you use your free time to take a break from the festivities and enjoy a meal with your friends while our FP Staff urgently act to resolve the issue.

Games

In response to a common question that the FP Staff are often asked, we would just like to state that there are no designated games for our event and as such you are welcome to play anything of interest to you while you are participating. Be it multiplayer Tetris, or the high flying Quake series, all that is required is that you can find another person in the event to join you in a game. There will be an IRC server for those who wish find players for any game and we will post any public servers on the Intranet at the event. The Fragapalooza Staff will not be providing any software at the event, and as such we recommend that you arrive with all of your games of interest installed and your system in stable and working condition.

Every year one of the great experiences at Fragapalooza is refreshing your games Local Area Network browser and seeing a sea of active servers, all of which you ping under 5ms to. In order to continue that tradition, we urge anyone who administrates their own game servers to bring them to the event for use in our LAN environment. We will have a designated server farm setup in a private area of the venue for those who wish to run their server machines along-side the official ones that are operated by Fragapalooza. In order to administrate your server during the event without having to repeatedly access the server farm we recommend that you install a form of remote access on your machine before the event (eg. Remote access, SSH, VNC, PCanywhere).

As mentioned above, Fragapalooza will be running official servers for some of the m:ore popular games that are going to be enjoyed at the event, yet it is unlikely that we will be able to run servers for all of the games that people are interested in playing. Thus we recommend that if you cannot find a server for the particular game that you are interested in, that you host a server on your own client, start scouting the event for interested parties with a server that is not presently active, or bring a server machine of your own to the event.

Tournaments

Are you a bit competitive? Think you got some skills in your favorite games? Or do you just want have fun and see how far you get? Our official tournaments are open to all participants of any skill. Tournaments run during the event starting the Friday afternoon and finishing up no later than Sunday morning.

Is your favorite game not a part of the official tournaments? We will help you run a tournament of your own in whatever game you want. Fragapalooza staff will provide you with a platform to announce your tournament and help you get as much participation as possible. You will have use of our PA system and advice from our tournament staff. Just be aware that we won’t have the manpower to run it for you or the resources to provide prizing.

Giveaways

Among the FP Staff favorite parts of the event are the prize giveaways that garner significant amounts of crowd interest and interaction. Each year we arrive at the event with a few new tricks up our sleeves in order to give every dedicated participant a chance to walk away with something. We plan on hosting prize giveaway sessions throughout the event, and traditionally reserve the most significant giveaways for the final day of activity. With random draws, crowd toss ups, and venue-wide challenges there are numerous opportunities for motivated individuals to earn some slick prizes.

As a sample of what is yet to come, who thinks that they could be the first person to race to the nearest 7-11 and pickup 8 Slurpees for the FP Staff? :)

What to bring

• Computer system (Case, Console)
• Monitor
• Mouse and Mousepad
• Joysticks/Trackballs
• Keyboard
• Headphones!
• Powerbar/Surge Protector
• Extension Cord
• All software that you may require at the event, including games.
• Comfortable chair (recommended but not required)
• Changes of clothes and Toiletries
• A kickass attitude in preparation for 4 days of non-stop gaming!

What NOT to bring

• Uninterruptable Power Supply: UPSs draw an increased amount of power that puts excessive strain on our power setup.
• Speakers: Speakers are not allowed at our event due to the potential for excessive noise pollution within the venue, and associated power consumption issues.
• Refrigerators, House Fans, and Lamps etc.: Items of convenience and luxury that draw significant amounts of power are not permitted.

What is Fragapalooza?

Funny you should ask... we thought long and hard about that question and figured we should probably tell you all about it; more so than one or two sentences could ever do.  So check out our About Fragapalooza page for more information!

What is a LAN Party?

A LAN party is a gathering of gaming enthusiasts all in one physical location. The idea is to enjoy gaming on a fast lag-free network while enjoying a social atmosphere with gamers who you may have only previously spoken to online.

Who is behind Fragapalooza?

Fragapalooza is brought to you by a team of gaming enthusiasts with almost 20 years of experience organizing LAN parties and other related gaming events as well as a wide range of related industry experience. Since 1997 we have pioneered the LAN Event and made Fragapalooza more than just computer gaming.

Can I help out?

If you are available to help out with the event, we could always use more people. When we put out the call for volunteers we'll ask via our website and give you information on how to sign up as a Volunteer. If you just want to help out packing down after the event that is always appreciated!

How do I book a seat?

You can sign up for an event seat by registering for this year’s event. You will not be able to reserve a seat until you pay for your registration. Unfortunately we cannot hold seats for people until they pay. Once your registration has been completed and paid, you'll be able to pick where you want to sit on our seating plan. We currently accept payment via Electronic Funds Transfer (EFT), Pay at Memory Express, or PayPal.

What is the refund policy?

Because we need to secure the venue and rentals as well as plan for a given number of attendees, we are unable to offer refunds. However your seat is transferable so you can give or sell your seat to someone.

Can I win prizes?

REGISTRATION AND VALID SEAT PURCHASE (with or without a value) REQUIRED TO WIN PRIZING (tournaments or giveaways).

Open only to legal Canadian (excluding residents of Quebec) and US residents, 18 years of age or older & age of majority in their province/territory of residence at time of entry, or with permission from a legal guardian (proof my be requested prior to delivery of prize). Skill testing question and presence (either digitally or in-person) may be a requirement of a prize giveaway. Prizing is not transferable, unless otherwise arranged with a Fragapalooza Staff member. Fragapalooza reserves the right to alter the prizing depending on supply chains, shipping costs, or extraordinary circumstances.

How old do I have to be to attend?

We don't have an age limit on our events, however those under 18 are required to have signed parental consent to us before they can participate in the event. The forms will be available on our site shortly.

What can I play?

If it's a PC game and it has network capabilities, you can play it. Just find someone else on the LAN who wants to join in. You can also bring consoles.

What do I need to bring?

Fragapalooza is a Bring Your Own Computer (BYOC) event, so you'll need to bring everything related to your PC including all of your own software and games. You'll also need to bring a power strip as we provide one socket per participant.

Can I plug in my...?

Probably not! The only items you can plug into the Fragapalooza Event network are those relating to your PC and low powered peripheral items such as phone chargers. Items such as microwaves, kettles, mini-fridges and desk fans are not permitted.

What about consoles?

Consoles are Welcome! We don't mind if you want to setup a console at your seat too, but you'll have to use the same monitor as your PC and we ask that you only have one system plugged in at once.

Can I bring two screens?

No, there is only really sufficient room and power for one monitor per person. You may purchase multiple seats if you would like to have multiple monitors. You share a 6ft desk with another participant, so please be considerate with monitor sizes and other equipment on your desk.

Am I allowed to use speakers?

No, all sounds must be played through headphones.

Can I bring my own network kit for additional connections?

No. We provide one Cat5e cable per PC, any additional connections should be ordered when you book your place. The additional connections are only intended for items such as laptops or consoles, if you intend to bring a server to play on, then you need to place it in our FP Server farm area.

What about sharing files?

You are not permitted to share any copyright or illegal materials on our network.

Is there internet access?

Yes, there will be internet access at the events for key services such as web browsing, msn, irc etc. If you have any additional requirements for the internet access, ask us at the event.

Can I play online games at the event?

It is a LAN party, so really we'd like everyone to play on the LAN, but we appreciate that you may wish to play on an online server, so that will be ok. MMOs are permitted.

Will there be any servers running on the LAN?

We'll have a good range of dedicated servers available at the LAN, just ask us if you want us to host a server for any particular games?

Will you be running any tournaments?

Yes, we run a range of fun and prize-winning competitive tournaments at our main events.

Can I bring my own alcohol into the venue?

No, the venue premises are licensed therefore all drinks must be purchased from the bar. Anyone found to bring their own alcohol into the venue will be asked to leave the event and forfeit their registration for the remainder of the event.

What about food?

Leduc has a number of local restaurants as well as Moo's Sports Louge (Pub) and Dairy Queen located on site.

Where can I sleep?

If you need to sleep, then you can sleep in the designated areas located on the edge of the soccer pitch. We strongly recommend using earplugs in the communal sleeping areas. Alternatively, local hotels are listed under the relevant event pages.

Are there showers?

Yes, the LRC venue has showers available. Details of the location and opening times will be on the event intranet. Bear in mind they will be busy during peak times like first thing in the morning.

Who is responsible for my equipment at the LAN?

In short, You are - Fragapalooza does not take any responsibility for your equipment at any time during the event. You are strongly advised to take security measures such as locking your equipment to the table and not leaving small valuable items around. One of the best ways to protect your gear is to make friends with people around you and watch each other’s gear Fragapalooza was meant to be a Fun Social Event.

How do you know who should be in the event?

Everybody at the event will be given an ID Tag on a lanyard to wear. Anyone without an ID Tag will not be allowed in to the venue after hours. Staff will be on duty throughout the night to check ID Tags.

Is my equipment insured?

Insurance is not provided for your equipment, you are advised to make your own insurance arrangements. Some home contents providers will extend policies to cover you at such events. Public Liability insurance is provided, but this is for people not equipment.

Are there any first aiders at the event?

Qualified first aid cover is available during the business hours of the venue.

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